RBT supervision tracking: spreadsheet vs. app
A spreadsheet works if you set up the 5% formula, count contacts and observations by hand, and store signed records yourself for seven years. An app does that math and storage for you. Choose based on how many RBTs you track and how often months come up short.
| Paper log | Spreadsheet | Operation Optimize | |
|---|---|---|---|
| 5% monthly math | By hand | Formula you build | Automatic, with hours still owed |
| 2 contacts / 1 individual / 1 observation | Checked by hand | Checked by hand or formulas | Checked each month |
| Supervisor signature | Wet signature | Separate e-sign step | Email signing link; supervisor needs no account |
| Handwritten logs | Native | Retyped | Photo scan into review-only drafts (3 free scans a month) |
| Records kept 7 years | Physical storage | Your file storage | Stored in your Professional Passport |
| Cost | Free | Free | Free account; paid plans for more scans and supervisees |
What's free
A free account includes the supervision calculator, manual logging, signing links and the Professional Passport. AI photo scans are limited to 3 a month on the free plan.
This page describes each option fairly from public information. Requirements come from BACB sources; see our editorial policy.